October 18, 2023

 In minutes



Data Governance Managers  Title  Present?  
           Kirsten Kortz Executive Director of Institutional Effectiveness 
Andrew Nguyen  Business Analyst  
Lindsay Graham  Business Analyst  
Technical Data Operations Managers  Title  Present?  
Danny Rivera  Director of Information Technology    
Primary Data Managers  Title  Present?  
Despina Lambropoulos  Director of Financial Aid  
Shawna Lind Interim Registrar  x  
Joan Scionti  Director of Business Management Systems  x  
Stella Vlahakis  Research and Information Specialist  
Patty Gauron  Director of HR    
KB Borruso  Director of MIS    
Tony DiGregorio  Finance Data Manager Representative    
Sharon McDermot  Academic Affairs Chief of Staff  
Sandy Zappala  Adult Basic Education Data Manager    
Secondary Data Managers  Title  Present?  
Shana Murrell  Director of Annual Giving and Alumni Relations  
Angel Beato Comptroller 
Laura Hayner Student Accounts Manager  x  
Mike Swiniarski  Reporting and Compliance Analyst  
Melba Acevedo  Director of CIT    
Donna Bertolino  Dean of Enrollment Services   
Beth Donovan  Director of Procurement    
Lori Smerdon  Associate Director, Advancement Services    
Karen Rooney  Director of Grants Development    
Allison Gagne  Director of Auxiliary Services    
Sandy Rochon  Director of Career Services  
 Angela McCrillis Coordinator for Veterans Services    
Aaron Altman  Associate Dean of PK12 Partnerships    
Kristen Arnold  Director, PACE Program, TRIO – SSS    
Sue Martin  Director – Center for Accessibility Resources & Services    
Gabriel Garcia  Coordinator for Counseling and Psychological Services    
Martha Mazeika  Assistant Director of the SOAR Program    
Jonathan Makrez  Community Ed Program Manager    
Rosa Valentine Human Resources Generalist 
Sam MoyAssistant Director of Payroll  x

Call for New Projects or Initiatives

  • Andrew reminded the group that Kirsten Kortz will be starting as the Executive Director of Institutional Effectiveness on Monday, October 23rd and will take over leading the meetings.  

Ad-Hoc Group Update

  • ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions 
    • Mike said there were no new updates at this time. 
    • All fall and summer IPEDS reporting is complete. 
  • Secure Data Transfer Practices/Policies 
    • N/A 
  • HR Data Cleanup 
    • Rosa mentioned Accounting is working on submitting tickets to the MA Comptroller to get department titles updated. 
    • Angel said that it can be a slow process. 
    • Angel and Sam will be meeting to review the list and see what was added versus changed. 
    • Sam informed the group that there are three different applications that use the unit/dept. org table. Changes need to be made in all three systems and only certain departments are authorized to make those changes. 
  • Dean’s List 
    • Kirsten mentioned that the process is ready for Shawna and Joan to test. 
    • Joan said they were waiting for the PRAC refresh to happen so that it wouldn’t be wiped out.  
    • After the refresh happens they will test for the fall. 
  • Stop Out vs. Alumni 
    • Group has come to a consensus as to when students will be considered a stop-out versus other groups (I.e., potential returning students, non-degreed alumni) for marketing and communication purposes. 
    • The decision was that after 6 long terms from a student’s last enrolled term, they would no longer be a stop-out. 
    • This group will pivot to focus on data quality of student contact information. 
  • Banner Cohort Field 
    • N/A 
  • Communication Protocol for Faculty and Staff reaching out to students 
    • Stella reported that the group had a successful initial meeting. 
    • They brainstormed ideas and made sure that all relevant stakeholders were there. 

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