February 28, 2024

 In minutes



Data Governance Managers    Title    Present?    
Kirsten Kortz   Executive Director of Institutional Effectiveness   x  
Andrew Nguyen    Business Analyst    x  
Lindsay Graham    Business Analyst    
Technical Data Operations Managers    Title    Present?    
Danny Rivera    Director of Information Technology    
Primary Data Managers    Title    Present?    
KB Borruso    Director of MIS     x 
Tony DeGregorio    Finance Data Manager Representative    
Patty Gauron    Director of HR    x
Despina Lambropoulos    Director of Financial Aid     x 
Shawna Lind   Interim Registrar    
Sharon McDermot    Academic Affairs Chief of Staff     
Joan Scionti    Director of Business Management Systems     x 
Stella Vlahakis    Research and Information Specialist     x 
Sandy Zappala    Adult Basic Education Data Manager    
Secondary Data Managers    Title    Present?    
Melba Acevedo    Director of CIT      
Aaron Altman    Associate Dean of PK12 Partnerships      
Jason Arey   Dean of Students    
Kristen Arnold    Director, PACE Program, TRIO – SSS     x 
Angel Beato   Comptroller      
Donna Bertolino    Dean of Enrollment Services     
Dan Blair  Athletic Director    
Beth Donovan    Director of Procurement      
Allison Gagne    Director of Auxiliary Services        
Gabriel Garcia    Coordinator for Counseling and Psychological Services        
Laura Hayner   Student Accounts Manager    
Maria Hernandez  International Student Coordinator and Special Populations   
Jonathan Makrez    Community Ed Program Manager      x
Sue Martin    Director – Center for Accessibility Resources & Services     x
Martha Mazeika    Assistant Director of the SOAR Program     x
Anne Mbugua  SOAR Data Management Analyst  
 Angela McCrillis   Coordinator for Veterans Services    
Heather Mores  Director of Compliance  
Shana Murrell    Director of Annual Giving and Alumni Relations    
Sandy Rochon    Director of Career Services    
Karen Rooney   Director of Grants Development      
Lori Smerdon   Associate Director, Advancement Services    x
Mike Swiniarski   Reporting and Compliance Analyst   x  
Rosa Valentine  Human Resources Generalist  x  
Additional Attendees   Title      

Call for New Projects or Initiatives

Financial Value Transparency and Gainful Employment 

  • Heather talked briefly about the upcoming Financial Value Transparency and Gainful Employment reporting requirements that the Department of Education requires of all Title IV schools. 
  • Mike added that the Department has not shared any guidelines or a data dictionary. 
  • Joan mentioned that back in 2015 there was a place set up in Banner to store this information. Joan will check to see if anything gets created for this. 

NECHE Five Year 

  • Kirsten let the group know that NECC is 18 months out from the NECHE five-year evaluation. 
  • NECHE is moving from collecting data via the Data First forms to gathering data directly from IPEDS and putting them into dashboards. 
  • We are hopeful that this will be an easier lift. 
  • More information will be shared as it comes up. 

Ad-Hoc Group Update

  • ZogoTech Outstanding Ticket/Enhancement Cleanup + HEIRS Data Element Additions   
    • Mike reminded the group that NECC would be working with Cedar Labs on a pilot to pull HEIRS reporting data directly from Banner.
    • Cedar Labs already works with K-12 and this pilot is their attempt at seeing whether their platform can assist public higher education institutions as well.
    • There is a possibility that the state is looking to build a data warehouse to follow students from Kindergarten through college and participation in this initiative may be mandated at some point.
  • Secure Data Transfer Practices/Policies
    • The team met at the end of January to discuss what elements should be included in a Data Sharing and Transfer Policy. Members of the team are currently reviewing and providing feedback on a draft policy. 
    • The policy will outline the principles, guidelines, and procedures that govern how institutional data is shared to internal and external stakeholders. 
    • It provides instructions for how data can be classified based on its sensitivity and any regulations or standards that must be adhered to for compliance. 
    • It provides guidance on which tools to use for sharing data, and how to request data and reports.  
    • The draft will be shared with Data Governance once the team has finished its review.
  • HR Data Cleanup 
    • This project is close to completion. Right now HR is waiting on the state to clean things up on their end.
  • IT Directory Cleanup
    • IT is making progress on this and is hoping to reduce the number of active accounts before the Office 365 contract renews to save the college money.
  • Texting Communication Protocol for Faculty and Staff reaching out to students 
    • This group is exploring whether or not we are violating any regulations because our opt-outs are only applying to single systems, not texting as a whole.
    • We discussed the possibility and challenges related to having a single platform (i.e., Navigate). More conversations are needed.

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