December 13, 2023
Minutes
Attendance
| Data Governance Managers | Title | Present? |
| Kirsten Kortz | Executive Director of Institutional Effectiveness | x |
| Andrew Nguyen | Business Analyst | x |
| Lindsay Graham | Business Analyst | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology | x |
| Primary Data Managers | Title | Present? |
| KB Borruso | Director of MIS | x |
| Tony DiGregorio | Finance Data Manager Representative | x |
| Patty Gauron | Director of HR | |
| Despina Lambropoulos | Director of Financial Aid | x |
| Shawna Lind | Interim Registrar | x |
| Sharon McDermot | Academic Affairs Chief of Staff | x |
| Joan Scionti | Director of Business Management Systems | x |
| Stella Vlahakis | Research and Information Specialist | x |
| Sandy Zappala | Adult Basic Education Data Manager | x |
| Secondary Data Managers | Title | Present? |
| Melba Acevedo | Director of CIT | x |
| Aaron Altman | Associate Dean of PK12 Partnerships | x |
| Jason Arey | Dean of Students | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | |
| Angel Beato | Comptroller | |
| Donna Bertolino | Dean of Enrollment Services | x |
| Dan Blair | Athletic Director | x |
| Beth Donovan | Director of Procurement | |
| Allison Gagne | Director of Auxiliary Services | |
| Gabriel Garcia | Coordinator for Counseling and Psychological Services | |
| Laura Hayner | Student Accounts Manager | |
| Jonathan Makrez | Community Ed Program Manager | x |
| Sue Martin | Director, Center for Accessibility Resources & Services | x |
| Martha Mazeika | Assistant Director of the SOAR Program | x |
| Anne Mbugua | SOAR Data Management Analyst | x |
| Angela McCrillis | Coordinator for Veterans Services | x |
| Heather Mores | Director of Compliance | x |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Sandy Rochon | Director of Career Services | |
| Karen Rooney | Director of Grants Development | |
| Lori Smerdon | Associate Director, Advancement Services | |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Rosa Valentine | Human Resources Generalist | x |
Call for New Projects or Initiatives
N/A
Ad-Hoc Group Update
- ZogoTech Outstanding Ticket/Enhancement Cleanup + HEIRS Data Element Additions
- Mike informed the group that the Cedar Labs pilot would be starting in the Spring (January 2024) and continuing through the Summer and Fall terms.
- This represents a change to the way that HEIRS currently collects data. They are hoping to standardize collection across institutions by taking the data directly from the source. This means that the data would also have to be cleaned at the source.
- Kirsten mentioned that she believes this pilot is the result of feedback from Deloitte to the DHE.
- Joan raised concerns that the project could be a security risk.
- Danny stated that though they are waiting on more details from Cedar Labs, he believes that their process would not be such that they are able to log in and get access to all NECC’s Banner data. He believes that this will operate similarly to other systems (i.e., Navigate) where they will access a file with the information they need.
- Kirsten mentioned that getting in on the pilot early will allow NECC an opportunity to provide input along the way. It is possible that the DHE may mandate this for all schools down the road, so being able to provide input and/or influence a future decision is key.
- Secure Data Transfer Practices/Policies
- Martha mentioned that the group had not communicated recently. She is going to try to schedule a meeting for January.
- HR Data Cleanup
- Rosa mentioned that Sam and Angel are still working on this. They are waiting for updates to happen and hoping the systems (Banner, HRCMS) will have synchronized departments soon.
- Dean’s List
- Joan let the group know that they are in the process of doing clean up on some bad data that was the result of the bug that was discovered while testing.
- Joan is hopeful that Deans List will be visible on student transcripts in January.
- Banner Cohort Field
- Andrew mentioned that the group hadn’t convened recently. He said that it would be interesting to hear how the Banner cohort field is used across groups.
- Texting Communication Protocol for Faculty and Staff reaching out to students
- Stella reported that the group had a solid first draft completed and that Kirsten was currently reviewing from the faculty perspective.
- They should have a draft to share with the group soon.
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