October 4, 2023
Attendance
| Data Governance Managers | Title | Present? |
| Kirsten Kortz | Executive Director of Institutional Effectiveness | x |
| Andrew Nguyen | Business Analyst | x |
| Lindsay Graham | Business Analyst |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology | x |
| Primary Data Managers | Title | Present? |
| Despina Lambropoulos | Director of Financial Aid | |
| Shawna Lind | Assistant Registrar | x |
| Joan Scionti | Director of Business Management Systems | |
| Stella Vlahakis | Research and Information Specialist | x |
| Patty Gauron | Director of HR | x |
| KB Borruso | Director of MIS | |
| Tony DiGregorio | Finance Data Manager Representative | |
| Sharon McDermot | Academic Affairs Chief of Staff | x |
| Sandy Zappala | Adult Basic Education Data Manager |
| Secondary Data Managers | Title | Present? |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Laura Hayner | Student Accounts Manager | x |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Melba Acevedo | Director of CIT | |
| Donna Bertolino | Dean of Enrollment Services | x |
| Beth Donovan | Director of Procurement | |
| Lori Smerdon | Associate Director, Advancement Services | |
| Karen Rooney | Director of Grants Development | |
| Allison Gagne | Director of Auxiliary Services | |
| Sandy Rochon | Director of Career Services | x |
| Angela McCrillis | Coordinator for Veterans Services | |
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | |
| Sue Martin | Director – Center for Accessibility Resources & Services | |
| Gabriel Garcia | Coordinator for Counseling and Psychological Services | |
| Martha Mazeika | Assistant Director of the SOAR Program | |
| Jonathan Makrez | Community Ed Program Manager |
| Additional Attendees | Title | |
| Sam Moy | Assistant Director of Payroll | x |
Meeting Minutes
First Announcements
- New Director of IE – Kirsten Kortz
- Starts late October, will take over some Data Governance Management work
- Welcome to new members:
- Laura Hayner – New Student Accounts Manager
- Rosa Valentine – HR Staff Associate
Call for New Projects or Initiatives
- Communication protocol for Faculty and Staff reaching out to students – Stella
- Large amounts of ungoverned correspondence to students from various areas of the college necessitates a clear college policy
- Nominated members
- Cheryl Tine – student affairs communications group
- Sandy Rochon
- IT representative
- Faculty Member
Ad-Hoc Group Updates
- ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
- Addition of Student Transfer Credits to ZogoTech in progress
- Secure Data Transfer Practices/Policies
- Martha not present for update, though the group had planned to meet on 9/11
- Destiny One Updates
- No update
- HR Data Cleanup
- Approximately 90% done with the data cleanup
- Next steps:
- Working with finance, who is the single authorized area to request state level changes to HRCMS, to update/modernize state department name and org number listings so that they will have an exact match with Banner/Active Directory, and eventually Interview Exchange
- Dean’s List
- Final testing to happen soon
- Stop Out vs. Alumni
- The group met to discuss how we should be corresponding to students that were enrolled but eventually dropped out
- Work in progress, with discussions centered around determining what correspondence is currently happening, to which segments of students, and through which platforms
- Group will meet again next week to continue work
- Banner Cohort Field
- The group met, basically determined that there’s currently a lot of inconsistencies in how the cohort table is used in banner and that an appropriate first step would be to establish some governance around how that table is used
- Group will be on hold for now, but may come back in the future
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