March 20, 2024
Minutes
Attendance
| Data Governance Managers | Title | Present? |
| Kirsten Kortz | Executive Director of Institutional Research & Effectiveness | x |
| Andrew Nguyen | Business Analyst | |
| Lindsay Graham | Business Analyst | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology | x |
| Primary Data Managers | Title | Present? |
| KB Borruso | Director of MIS | x |
| Tony DeGregorio | Comptroller & Director of Fiscal Services | x |
| Patty Gauron | Executive Director of Employee Engagement | |
| Despina Lambropoulos | Director of Financial Aid | x |
| Shawna Lind | Interim Registrar | x |
| Sharon McDermot | Academic Affairs Chief of Staff | x |
| Joan Scionti | Director of Business Management Systems | |
| Stella Vlahakis | Assistant Director, Strategic Connections | x |
| Sandy Zappala | Assistant Director, English Language Success Program | x |
| Secondary Data Managers | Title | Present? |
| Melba Acevedo | Director of CIT | |
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Jason Arey | Dean of Students | x |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | x |
| Angel Beato | Comptroller | x |
| Donna Bertolino | Dean of Enrollment Services | |
| Dan Blair | Athletic Director | |
| Laura Hayner | Student Accounts Manager | |
| Maria Hernandez | International Student Coordinator and Special Populations | |
| Jonathan Makrez | Community Education Program Manager | |
| Susan Martin | Director – Center for Accessibility Resources & Services | x |
| Martha Mazeika | Assistant Director of the SOAR Program | x |
| Anne Mbugua | SOAR Data Management Analyst | x |
| Heather Mores | Director of Compliance | x |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Sandy Rochon | Director of Career Services | x |
| Karen Rooney | Executive Director, Development | |
| Lori Smerdon | Associate Director, Advancement Services | |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Rosa Valentine | Human Resources Generalist | x |
| Additional Attendees | Title | Present? |
| Jody Carson | Dean, Business and Professional Studies | |
| Ethan Dean | Assistant Program Manager, Community Education | x |
| Tom Greene | Associate Dean, Academic Affairs | x |
| Michelle Jackson | Systems Analyst, IT | x |
| Marcellus Koster | Director of Infrastructure, IT | |
| Samantha Leung | Technical Operations Specialist, Financial Aid | x |
| Theresa Mullin | Systems Analyst, MIS | x |
| Zachary Pippos | Assistant Registrar |
Call for New Projects or Initiatives
Ad-Hoc Group Update
- ZogoTech Outstanding Ticket/Enhancement Cleanup + HEIRS Data Element Additions
- Mike gave an update on the Cedar Labs pilot. They are nearing the point where they will be setting up a secure transfer option for data sharing.
- Secure Data Sharing and Transfer Practices/Policies
- Postponed until next in-person meeting.
- HR Data Cleanup
- Patty asked that everyone pause looking at HR data for the next 10-14 days.
- They just finished all the retroactive payments and are now removing the people that had to be rehired to receive those payments.
- That process can cause noise in org charts that may lead to confusion, but HR has prioritized cleaning this and it will be done very soon.
- The Banner & HRCMS integration is about 98% complete which means that departments and other data should now match.
- Rosa is working on IPEDS reporting for the first time and is about halfway through the data for the upcoming report.
- IT Directory Cleanup
- N/A
- Texting Communication Protocol for Faculty and Staff reaching out to students
- This group is now splitting into two separate groups.
- Stella will lead one group to work on a texting protocol/best practices document that will focus on creating guidance and best practices for sending text messages to students.
- Danny and Heather will lead the second group that will focus on texting regulations and policies. Danny mentioned that he will have to bring this to the IT committee because it is really an IT policy. It is about the number of systems that we have, how they integrate, and how students can/cannot opt-out from receiving messages.
Additional Items
- There was a conversation about how best to share the work of Data Governance with the college. Various mediums like email, NECCOne, and Teams were discussed as ways to provide updates and news.
- KB mentioned that the LLL EE Users Group (formerly Destiny One Users Group) was looking into course numbering practices and policies.
- This affects Data Governance but may be a larger issue.
- There are questions as to who actually owns the data.
- KB, Jonathan, and Sandy Z. will keep the group updated.
- Much of this hinges on whether or not there is a registrar for noncredit.
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