October 18, 2023

Minutes

Attendance

Data Governance Managers	Title	Present?
Kirsten Kortz	Executive Director of Institutional Effectiveness	x
Andrew Nguyen	Business Analyst	x
Lindsay Graham	Business Analyst	x

Technical Data Operations Managers	Title	Present?
Danny Rivera	Director of Information Technology

Primary Data Managers	Title	Present?
Despina Lambropoulos	Director of Financial Aid	x
Shawna Lind	Interim Registrar	x
Joan Scionti	Director of Business Management Systems	x
Stella Vlahakis	Research and Information Specialist	x
Patty Gauron	Director of HR
KB Borruso	Director of MIS
Tony DiGregorio	Finance Data Manager Representative
Sharon McDermot	Academic Affairs Chief of Staff	x
Sandy Zappala	Adult Basic Education Data Manager

Secondary Data Managers	Title	Present?
Shana Murrell	Director of Annual Giving and Alumni Relations	x
Angel Beato	Comptroller	x
Laura Hayner	Student Accounts Manager	x
Mike Swiniarski	Reporting and Compliance Analyst	x
Melba Acevedo	Director of CIT
Donna Bertolino	Dean of Enrollment Services
Beth Donovan	Director of Procurement
Lori Smerdon	Associate Director, Advancement Services
Karen Rooney	Director of Grants Development
Allison Gagne	Director of Auxiliary Services
Sandy Rochon	Director of Career Services	x
Angela McCrillis	Coordinator for Veterans Services
Aaron Altman	Associate Dean of PK12 Partnerships
Kristen Arnold	Director, PACE Program, TRIO – SSS
Sue Martin	Director – Center for Accessibility Resources & Services
Gabriel Garcia	Coordinator for Counseling and Psychological Services
Martha Mazeika	Assistant Director of the SOAR Program
Jonathan Makrez	Community Ed Program Manager
Rosa Valentine	Human Resources Generalist	x
Sam Moy	Assistant Director of Payroll	x

Call for New Projects or Initiatives

Andrew reminded the group that Kirsten Kortz will be starting as the Executive Director of Institutional Effectiveness on Monday, October 23^rd and will take over leading the meetings.

Ad-Hoc Group Update

ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
- Mike said there were no new updates at this time.
- All fall and summer IPEDS reporting is complete.
Secure Data Transfer Practices/Policies
- N/A

HR Data Cleanup
- Rosa mentioned Accounting is working on submitting tickets to the MA Comptroller to get department titles updated.
- Angel said that it can be a slow process.
- Angel and Sam will be meeting to review the list and see what was added versus changed.
- Sam informed the group that there are three different applications that use the unit/dept. org table. Changes need to be made in all three systems and only certain departments are authorized to make those changes.

Dean’s List
- Kirsten mentioned that the process is ready for Shawna and Joan to test.
- Joan said they were waiting for the PRAC refresh to happen so that it wouldn’t be wiped out.
- After the refresh happens they will test for the fall.

Stop Out vs. Alumni
- Group has come to a consensus as to when students will be considered a stop-out versus other groups (I.e., potential returning students, non-degreed alumni) for marketing and communication purposes.
- The decision was that after 6 long terms from a student’s last enrolled term, they would no longer be a stop-out.
- This group will pivot to focus on data quality of student contact information.

Communication Protocol for Faculty and Staff reaching out to students
- Stella reported that the group had a successful initial meeting.
- They brainstormed ideas and made sure that all relevant stakeholders were there.