February 28, 2024
Minutes
Attendance
| Data Governance Managers | Title | Present? |
| Kirsten Kortz | Executive Director of Institutional Research & Effectiveness | x |
| Andrew Nguyen | Business Analyst | x |
| Lindsay Graham | Business Analyst | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology | x |
| Primary Data Managers | Title | Present? |
| KB Borruso | Director of MIS | |
| Tony DeGregorio | Comptroller & Director of Fiscal Services | x |
| Despina Lambropoulos | Director of Financial Aid | x |
| Shawna Lind | Registrar | |
| Sharon McDermot | Interim Vice President, Academic Affairs | |
| Stella Vlahakis | Assistant Director, Strategic Connections | |
| Sandy Zappala | Assistant Director, English Language Success Program | x |
| Secondary Data Managers | Title | Present? |
| Melba Acevedo | Director of CIT | x |
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Jason Arey | Dean of Students | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | |
| Angel Beato | Comptroller | x |
| Donna Bertolino | Dean of Enrollment Services | |
| Dan Blair | Athletic Director | x |
| Laura Hayner | Student Accounts Manager | x |
| Maria Hernandez | International Student Coordinator and Special Populations | x |
| Jonathan Makrez | Community Education Program Manager | |
| Susan Martin | Director – Center for Accessibility Resources & Services | x |
| Martha Mazeika | Assistant Director of the SOAR Program | |
| Anne Mbugua | SOAR Data Management Analyst | x |
| Heather Mores | Director of Compliance | |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Sandy Rochon | Director of Career Services | x |
| Karen Rooney | Executive Director, Development | |
| Lori Smerdon | Associate Director, Advancement Services | |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Rosa Valentine | Human Resources Generalist | x |
| Additional Attendees | Title | Present? |
| Jody Carson | Dean, Business and Professional Studies | x |
| Ethan Dean | Assistant Program Manager, Community Education | x |
| Tom Greene | Associate Dean, Academic Affairs | |
| Michelle Jackson | Systems Analyst, IT | x |
| Samantha Leung | Technical Operations Specialist, Financial Aid | x |
| Theresa Mullin | Systems Analyst, MIS | x |
| Keith Paul | Chief Marketing Officer | x |
| Zachary Pippos | Assistant Registrar | x |
Call for New Projects or Initiatives
Financial Value Transparency and Gainful Employment
- Heather talked briefly about the upcoming Financial Value Transparency and Gainful Employment reporting requirements that the Department of Education requires of all Title IV schools.
- Mike added that the Department has not shared any guidelines or a data dictionary.
- Joan mentioned that back in 2015 there was a place set up in Banner to store this information. Joan will check to see if anything gets created for this.
NECHE Five Year
- Kirsten let the group know that NECC is 18 months out from the NECHE five-year evaluation.
- NECHE is moving from collecting data via the Data First forms to gathering data directly from IPEDS and putting them into dashboards.
- We are hopeful that this will be an easier lift.
- More information will be shared as it comes up.
Ad-Hoc Group Update
- ZogoTech Outstanding Ticket/Enhancement Cleanup + HEIRS Data Element Additions
- Mike reminded the group that NECC would be working with Cedar Labs on a pilot to pull HEIRS reporting data directly from Banner.
- Cedar Labs already works with K-12 and this pilot is their attempt at seeing whether their platform can assist public higher education institutions as well.
- There is a possibility that the state is looking to build a data warehouse to follow students from Kindergarten through college and participation in this initiative may be mandated at some point.
- Secure Data Transfer Practices/Policies
- The team met at the end of January to discuss what elements should be included in a Data Sharing and Transfer Policy. Members of the team are currently reviewing and providing feedback on a draft policy.
- The policy will outline the principles, guidelines, and procedures that govern how institutional data is shared to internal and external stakeholders.
- It provides instructions for how data can be classified based on its sensitivity and any regulations or standards that must be adhered to for compliance.
- It provides guidance on which tools to use for sharing data, and how to request data and reports.
- The draft will be shared with Data Governance once the team has finished its review.
- HR Data Cleanup
- This project is close to completion. Right now HR is waiting on the state to clean things up on their end.
- IT Directory Cleanup
- IT is making progress on this and is hoping to reduce the number of active accounts before the Office 365 contract renews to save the college money.
- Texting Communication Protocol for Faculty and Staff reaching out to students
- This group is exploring whether or not we are violating any regulations because our opt-outs are only applying to single systems, not texting as a whole.
- We discussed the possibility and challenges related to having a single platform (i.e., Navigate). More conversations are needed.
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