March 23, 2022

Agenda:
Wednesday, 12:30-1:30 pm

• Attendance
• Questions since our last meeting?
• Vote on operating procedures and attendance policy
• Items for discussion/votes:
  • Mike Swiniarski: Changing the data logic in Zogotech and on dashboards for high school students that enroll at NECC after graduating from high school
• Call for integration of any initiatives/projects that are related to data governance but not are not currently connected with the data governance group
• Ad-Hoc Group Updates:
  • Employee Departure and Data Access
  • Software Onboarding, Procurement, and Evaluation Process
  • Bookstore + Access Courses
  • Financial Aid/Accounts Receivable Data Integration with Zogotech and IE Office
  • Defining Stop Out vs. Alumni Population Criteria
  • Zogotech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
  • Adult Basic Education + DestinyOne
• Additional Ad-Hoc Group Ideas:
  • Data Security and Access Management Process (Banner, Zogotech, etc.) – Joan Scionti

Minutes:

In Attendance:

Audrey Ellis, Andrew Nguyen, Lindsay Graham, Mike Swiniarski, Dave Payzant, Joan Scionti, Stella Vlahakis, Angel Beato, Kirsten Kortz, Beth Donovan, Despina Lambropoulos, Tony DeGregorio, Allison Gagne, Patty Gauron

Stand-Ins:

Estefanie Bernard, Staff Assistant for ELL – Sandy Zappala

Not Present:

Sandy Zappala (has stand-in), Sue Shain (Registrar), Melba Acevedo (CIT), KB Borruso (MIS), Sharon McDermot (Academic Affairs), Jonathan Miller (Dean of Students), Donna Bertolino (Enrollment Services), Karen Rooney (External Funding Data), Lori Smerdon (IA Data), Allison Dolan-Wilson (IA VP), Danny Rivera (IT)

Questions Since Our Last Meeting?

• Is there a process to address something that was thought of between ad-hoc group meetings?
  • Issue tracker was created to capture potential project ideas as well as to track progress of active projects
    • Found within the Data Governance teams group

Vote on Operating Procedures and Attendance Policy

• Draft operating procedures (quorum, voting requirements) were shown, no objections were noted.

Items for Discussion:

• Mike Swiniarski: Changing the data logic in ZogoTech and on dashboards for high school students that enroll at NECC after graduating from high school
  • Some students (largely Early College Students) are not being coded as new despite reasons for them to be considered new students
  • Looking to evaluate the existing data dimension and holistically determine new data logic that will be acceptable for all areas that use this dimension.

Ad-Hoc Group Updates:

• Employee Departure and Data Access – Patty Gauron
  • Streamline a process for offboarding – looking to create a distribution list to identify any individuals that has control over user access of various systems/buildings/etc. so that access of all of these elements can be consistently cut off when an employee leaves NECC
  • Email going out tomorrow to all supervisors with lists of their direct reports to confirm data in HRCMS
  • Updating Active Directory and Banner with current employee information
• Software Onboarding, Procurement, and Evaluation Process – Beth Donovan
  • The group is looking to draft guidelines for a holistic software onboarding process that covers technical requirements, procurement requirements, and anything else that should be evaluated when software is onboarded.
• Bookstore + Access Courses – Allison Gagne
  • Streamline the amount of things that are being offered through the bookstore
  • Determine a vetting process with IT’s input; publishers often market their products directly to faculty and decisions might be made without an appropriate technical evaluation
• Financial Aid/Accounts Receivable Data Integration with ZogoTech and IE Office – Audrey Ellis
  • Cleaning up some existing Financial Aid/Accounts Receivable data elements in ZogoTech
  • Looking at adding Financial Aid and Accounts Receivable Data to ZogoTech, the next meeting is to determine the scope and timeline of the project
• Defining Stop Out vs. Alumni Population Criteria – Dave Payzant
  • This group is looking to determine the accepted criteria for what constitutes a stop out vs an alumni (graduating, non-graduating alumni)
    • The group is also looking at other colleges to see what commonly accepted definitions are
  • Use this information to determine engagement across different student demographics (age, location, etc.) and how to get these ex-students to re-engage
• ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions – Andrew Nguyen
  • Cleaning up ZogoTech tickets to prepare for future customizations with ZogoTech, almost done with the tickets
  • Next steps will be to get the IPEDS data elements into ZogoTech
• Adult Basic Education + DestinyOne – Estefanie
  • D1 testing put on hold for a few reasons:
    • Testing and orientation needs to be coded as a unique costing unit (free to students)
  • The group is currently evaluating the function of DestinyOne once courses are added.

• Additional Ad-Hoc Group Ideas:
  • Data Security and Access Management Process (Banner, Zogotech, etc.) – Joan Scionti
  • Consistent Communication Opt-out Process