August 23, 2023

Meeting Minutes

Data Governance Managers	Title	Present?
Andrew Nguyen	Business Analyst
TBD	Director of Institutional Effectiveness
Lindsay Graham	Business Analyst	x

Technical Data Operations Managers	Title	Present?
Danny Rivera	Director of Information Technology

Primary Data Managers	Title	Present?
Despina Lambropoulos	Director of Financial Aid	x
Sue Shain	Registrar
Joan Scionti	Director of Business Management Systems
Stella Vlahakis	Research and Information Specialist	x
Patty Gauron	Director of HR
KB Borruso	Director of MIS
Tony DiGregorio	Finance Data Manager Representative
Sharon McDermot	Academic Affairs Chief of Staff
Kirsten Kortz	Director of Academic Policy, Curriculum, and Assessment	x
Sandy Zappala	Adult Basic Education Data Manager

Secondary Data Managers	Title	Present?
Shana Murrell	Director of Annual Giving and Alumni Relations	x
Angel Beato	Student Accounts Manager
Mike Swiniarski	Reporting and Compliance Analyst	x
Melba Acevedo	Director of CIT
Donna Bertolino	Dean of Enrollment Services
Beth Donovan	Director of Procurement
Lori Smerdon	Associate Director, Advancement Services
Karen Rooney	Director of Grants Development
Allison Gagne	Director of Auxiliary Services
Sandy Rochon	Director of Career Services
	Coordinator for Veterans Services
Aaron Altman	Associate Dean of PK12 Partnerships
Kristen Arnold	Director, PACE Program, TRIO – SSS
Sue Martin	Director – Center for Accessibility Resources & Services
Gabriel Garcia	Coordinator for Counseling and Psychological Services
Martha Mazeika	Assistant Director of the SOAR Program
Jennifer Fielding	Coordinator of Libraries – Lawrence
	Community Ed Program Manager

Additional Attendees	Title
Estefanie Bernard	Program Coordinator for the English Language Success Program
Allison Dolan-Wilson	Vice President, Institutional Advancement
Shawna Lind	Assistant Registrar	x
Sam Moy	Assistant Director of Payroll	x

Call for integration of any initiatives/projects that are related to data governance but not are not currently connected with the data governance group
- Shana mentioned that it would be helpful for the Alumni Office to be alerted if an individual who may be in Raiser’s Edge (alumni database) updates their preferred name.
- Shawna replied that she and Shana could talk to Cheryl Tine in Enrollment Services to see if there is any business process for mutual notification that could be set up.
- Mike mentioned that it was unclear if that field could be accessed via ZogoTech, but that it was in Banner and could be used.

Ad-Hoc Group Updates:

ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
- Mike has been sitting with HEIRS Improvement Group and they are considering changes to some of the race/ethnicity coding to show additional details.
- They also continue to discuss changing census dates to end of term for a variety of reasons.
- These changes are not immediately imminent, but something to be aware of.

HR Data Cleanup
- Sam mentioned that the HR data cleanup is moving along.
- HR sent out area reports and got changes back. HRCMS is now updated.
- They are now in the process of terminating records which can be difficult because employee status is not always communicated.

Dean’s List
- Shawna mentioned that Dean’s List is housed in AA Office.
- She reached out for any policies and procedures that they have relating to Dean’s List.
- This will be run with academic standing and can be included on the transcript. They hope to have this in place by the end of fall.
- Dean’s list will not be done retroactively. Once it is run that is it.