March 22nd, 2023
| Data Governance Managers | Title | Present? |
| Andrew Nguyen | Business Analyst | x |
| Audrey Ellis | Director of Institutional Effectiveness | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology |
| Primary Data Managers | Title | Present? |
| Despina Lambropoulos | Director of Financial Aid | x |
| Sue Shain | Registrar | |
| Joan Scionti | Director of Business Management Systems | x |
| Stella Vlahakis | Research and Information Specialist | x |
| Patty Gauron | Director of HR | x |
| KB Borruso | Director of MIS | x |
| Tony DiGregorio | Finance Data Manager Representative | |
| Sharon McDermot | Academic Affairs Chief of Staff | |
| Kirsten Kortz | Director of Academic Policy, Curriculum, and Assessment | x |
| Sandy Zappala | Adult Basic Education Data Manager |
| Secondary Data Managers | Title | Present? |
| Lindsay Graham | Director of Annual Giving and Alumni Relations | |
| Angel Beato | Student Accounts Manager | x |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Melba Acevedo | Director of CIT | |
| Donna Bertolino | Dean of Enrollment Services | |
| Beth Donovan | Director of Procurement | |
| Lori Smerdon | Staff Associate, IA | |
| Karen Rooney | Director of Grants Development | |
| Allison Gagne | Director of Auxiliary Services | |
| Sandy Rochon | Director of Career Services | |
| Janel D’Agata-Lynch | Civic Engagement, Service-Learning, & Community Resources Coordinator | |
| Latashia White | Coordinator for Veterans Services | |
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | |
| Sue Martin | Director – Center for Accessibility Resources & Services | |
| Gabriel Garcia | Coordinator for Counseling and Psychological Services | |
| Martha Mazeika | Assistant Director of the SOAR Program | x |
| Jennifer Fielding | Coordinator of Libraries – Lawrence |
| Additional Attendees | Title | |
| Estefanie Bernard | Program Coordinator for the English Language Success Program | Attending with Sandy Zappala |
Meeting Minutes
- Attendance
- Audrey – Departure from College and Transition of Meeting Invites
- Lindsay Graham is joining Institutional Effectiveness and will have more of a role in data governance
- Example of a use case to convene an ad-hoc group
- Aaron with Early College has to manually filter out students that are part of the Early College partnership program from all High School students
- He is working with Andrew and others to find a technical solution to reduce manual work
- Call for integration of any initiatives/projects that are related to data governance but not are not currently connected with the data governance group
- Mike Freeze Data Nightly Downloads-
- These are downloading daily on the shared drive, but are consuming a lot of space and do not appeared to be used
- Call to see if anyone else is using the nightly downloads for anything
- At the next meeting, we will discuss this again and if there are no objections, we will have these daily downloads stopped
- Cybersecurity Attack
- Discussion of the relevance of the cybersecurity attack with data governance
- The cybersecurity attack is outside of the purview of data governance
- Security in the context of data governance is more focused on making sure only the appropriate people see data within our processes and procedures
- The security attack is more something that is related to our technology and not something that we would normally factor into these processes and procedures, so it is not really relevant to data governance
- The cybersecurity attack is outside of the purview of data governance
- Discussion of the relevance of the cybersecurity attack with data governance
- Mike Freeze Data Nightly Downloads-
Ad-Hoc Group Updates:
- Student Mobile Numbers – Audrey
- EAB has fixed an issue with the implementation of mobile number logic
- If a student has a blank CL and/or CLT, it will automatically populate with their MA number
- Danny will present at the next cabinet when possible
- ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
- No updates at the moment
- Stop-Outs vs Alumni
- Lindsay and Andrew are learning a lot about non-credit and Destiny One – more updates down the line
- Secure Data Transfer Practices/Policies – Martha
- No updates at this time
- HR Data Cleanup – Patty
- Working through the process of the purge of employees that are no longer active in the HR dataset so that they don’t have access to secure areas
- Reinstatement of access form is ensuring that people that shouldn’t have access don’t have access
Other
- EAB/Navigate were taking SSNs as part of their extract from BANNER
- EAB did not store any SSNs, but we will have something in writing from EAB in the near future confirming that they will not be taking SSNs
Groups on Hold
- Pre-requisites
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