July 12, 2023
Meeting Minutes
- Attendance
| Data Governance Managers | Title | Present? |
| Andrew Nguyen | Business Analyst | x |
| TBD | Director of Institutional Effectiveness | |
| Lindsay Graham | Business Analyst | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology |
| Primary Data Managers | Title | Present? |
| Despina Lambropoulos | Director of Financial Aid | x |
| Sue Shain | Registrar | |
| Joan Scionti | Director of Business Management Systems | x |
| Stella Vlahakis | Research and Information Specialist | x |
| Patty Gauron | Director of HR | x |
| KB Borruso | Director of MIS | x |
| Tony DiGregorio | Finance Data Manager Representative | |
| Sharon McDermot | Academic Affairs Chief of Staff | |
| Kirsten Kortz | Director of Academic Policy, Curriculum, and Assessment | x |
| Sandy Zappala | Adult Basic Education Data Manager |
| Secondary Data Managers | Title | Present? |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Angel Beato | Student Accounts Manager | |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Melba Acevedo | Director of CIT | |
| Donna Bertolino | Dean of Enrollment Services | |
| Beth Donovan | Director of Procurement | |
| Lori Smerdon | Associate Director, Advancement Services | x |
| Karen Rooney | Director of Grants Development | |
| Allison Gagne | Director of Auxiliary Services | |
| Sandy Rochon | Director of Career Services | |
| Coordinator for Veterans Services | ||
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | |
| Sue Martin | Director – Center for Accessibility Resources & Services | |
| Gabriel Garcia | Coordinator for Counseling and Psychological Services | |
| Martha Mazeika | Assistant Director of the SOAR Program | x |
| Jennifer Fielding | Coordinator of Libraries – Lawrence | |
| Community Ed Program Manager |
| Additional Attendees | Title | |
| Estefanie Bernard | Program Coordinator for the English Language Success Program | x |
| Shawna Lind | Assistant Registrar | x |
- Call for integration of any initiatives/projects that are related to data governance but not are not currently connected with the data governance group
- Stella wanted to discuss an issue with Navigate accounts. There are currently thousands of inactive faculty/staff records that need to be removed. When the platform was implemented it brought in all faculty. It is infeasible to clean this up manually. Currently, and moving forward, Stella receives a regular list of separated employees from HR which she can use to manually remove records.
- Having an inactive account still active in Navigate can be an issue because students may be able to see them or book an appointment if they haven’t turned off availability.
- KB said that she could write a script that could remove them,
- Joan mentioned that this is an issue with other systems as well. If a service is accessed through SSO, it can’t be accessed because the credentials won’t work. If an employee had access through a third-party vendor outside of SSO that could be a different issue.
- Patty said they decided to restrict the list of when someone is separating because it is sensitive information. They do not know who has access to what systems.
- Center for Professional Development College Systems Trainings
- Andrew let the group know that the Center for Professional Development will be holding formal system trainings for new and current employees. He shared the link where more information could be found and let everyone know that the Center would be sharing with all employees as well.
Ad-Hoc Group Updates:
- ZogoTech Outstanding Ticket/Enhancement Cleanup + IPEDS Data Element Additions
- Mike recently attended an HEIRS Working Group meeting where they discussed items such as reporting fields and timelines.
- This could have future implications for how and what type of data we ask for on applications and store in our systems.
- Some notable elements:
- Defining and expanding student types (i.e., returning, transfer in, readmitted, etc.)
- Expanding race, ethnicity, and gender categories
- Another thing that they want to explore more are student basic needs.
- Right now, NECC freezes data close to the beginning of semester
- Traditionally this was to display higher enrollment and FTE as these numbers relate to funding
- By freezing later, towards the end of the term, they may be able to capture additional student groups such as half-term and early college students
- Secure Data Transfer Practices/Policies
- Martha said the committee hasn’t met since February, but she will work to get the group together again.
- Kirsten asked to be included as her work with the IRB could be affected by this.
- Destiny One Updates
- Lindsay mentioned how one of the things that came out of the process mapping sessions was the need to get the Destiny One users group going again. Lindsay will organize and help facilitate the meetings and Michelle Jackson will serve as the technical expert.
- HR Data Cleanup
- Patty reported that she has received the final two reports and HR can start to work on cleaning up and removing old records in HRCMS.
- The work should be done by the end of August.
- Chris Amaru wrote a script that will enable HRCMS to update Banner in real time. They hope to have the data updated on a weekly basis.
- Additional Discussion – Dean’s List
- KB mentioned that Dean’s List is not tracked in Banner or shown on transcript.
- There was discussion about showing student successes on the transcript.
- Kirsten and Shawna mentioned that right now transcripts only show academic standing which can be negative like academic probation.
- Joan mentioned that if this change was implemented there are two vendor platforms that need to be considered – Form Fusion and Parchment.
- Joan mentioned that some positives like Convocation awards and MASS Transfer do display on transcripts.
- KB mentioned that NECC has the capability to have different transcript types.
- As a result of these conversations a new Ad-hoc group will be formed and Kirsten will chair it and report back to Data Governance.
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