October 23, 2024
Minutes
Attendance
| Data Governance Managers | Title | Present? |
| Kirsten Kortz | Executive Director of Institutional Research & Effectiveness | x |
| Andrew Nguyen | Business Analyst | x |
| Lindsay Graham | Business Analyst | x |
| Technical Data Operations Managers | Title | Present? |
| Danny Rivera | Director of Information Technology | |
| Primary Data Managers | Title | Present? |
| KB Borruso | Director of MIS | |
| Tony DeGregorio | Comptroller & Director of Fiscal Services | x |
| Patty Gauron | Executive Director of Employee Engagement | x |
| Despina Lambropoulos | Director of Financial Aid | x |
| Shawna Lind | Interim Registrar | x |
| Sharon McDermot | Academic Affairs Chief of Staff | x |
| Joan Scionti | Director of Business Management Systems | |
| Stella Vlahakis | Assistant Director, Strategic Connections | x |
| Sandy Zappala | Assistant Director, English Language Success Program | |
| Secondary Data Managers | Title | Present? |
| Melba Acevedo | Director of CIT | |
| Aaron Altman | Associate Dean of PK12 Partnerships | |
| Jason Arey | Dean of Students | |
| Kristen Arnold | Director, PACE Program, TRIO – SSS | x |
| Angel Beato | Comptroller | |
| Donna Bertolino | Dean of Enrollment Services | |
| Dan Blair | Athletic Director | |
| Beth Donovan | Director of Procurement | |
| Allison Gagne | Director of Auxiliary Services | |
| Laura Hayner | Student Accounts Manager | x |
| Maria Hernandez | International Student Coordinator and Special Populations | |
| Jonathan Makrez | Community Education Program Manager | |
| Susan Martin | Director – Center for Accessibility Resources & Services | x |
| Martha Mazeika | Assistant Director of the SOAR Program | x |
| Anne Mbugua | SOAR Data Management Analyst | x |
| Angela McCrillis | Coordinator for Veterans Services | x |
| Heather Mores | Director of Compliance | x |
| Shana Murrell | Director of Annual Giving and Alumni Relations | x |
| Sandy Rochon | Director of Career Services | |
| Karen Rooney | Executive Director of Development | |
| Lori Smerdon | Associate Director, Advancement Services | x |
| Mike Swiniarski | Reporting and Compliance Analyst | x |
| Rosa Valentine | Human Resources Generalist | x |
| Additional Attendees | Title | Present? |
| Tom Greene | Associate Dean, Academic Affairs | x |
| Ethan Dean | Assistant Program Manager, Community Education | x |
| Michelle Jackson | Systems Analyst, IT | x |
| Michael Noonan | Statistician II, Center for Adult Education | x |
| Theresa Mullin | Systems Analyst, MIS | x |
| Marcellus Koster | Director of Infrastructure, IT | x |
| Chris Amaru | ERP Lead Developer, MIS | x |
New Discussions, Projects, or Initiatives
- The next Data Governance meeting was originally scheduled for the day before Thanksgiving. That meeting will be moved to November 20th instead.
Standing Updates
- ZogoTech Outstanding Ticket/Enhancement Cleanup + HEIRS Data Element Additions
- Mike let everyone know that the HEIRS Improvement Group will now be called the Cross Campus Data Forum.
- This group aims to have a more active structure including working groups and focused projects.
- Because the group is newly formed there is nothing else to report at this time.
- IT Update
- IT Directory Cleanup
- Marcellus let the group know that this project is ongoing.
- SoftDocs Update
- N/A
- Cybersecurity Training
- N/A
- Banner Users Group
- N/A
- IT Directory Cleanup
- Financial Value Transparency & Gainful Employment Act (FVT GE Act)
- Heather let everyone know that the working group had made good progress.
- They may be receiving some support from MIS with specific pieces of the report that are challenging.
- The group has an internal reporting deadline of mid-December.
- LLL EE (Formerly Destiny One)/Noncredit Update
- No updates at this time.
Ad-Hoc Group Updates
- HR Data Cleanup
- This project is ongoing, with no new updates at this time.
- Texting Regulations and Policies related to multiple systems and opt-outs
- Heather, Danny, and Kirsten are planning to meet in November to discuss the law in more detail.
- Veteran Affairs Data Cleanup
- Angela said that her office is working to clean the data and to better track veteran students.
Miscellaneous
- Update on Third-Party Servicer (TPS) Rule
- Heather shared that this rule is on hold, and was not included in the proposed rules for comment.
- By 11/16, the Department of Education will officially rescind that proposal.
- FERPA Trainings
- Shawna is offering to provide FERPA trainings to any areas of the college who are interested. She has already spoken to a few departments. Anyone who is interested should reach out.
Tabled
- Pre-requisite Cleanup
- Secure Data Sharing and Transfer Practices/Policy
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